Job Application - World Insurance Associates

Job Posting OPEN

Bank Reconciliation Associate- Edison, NJ

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Position Summary

This position is responsible for receipting Agency ACH bank deposits and moving Agency direct bill commissions to World’s bank account.

Primary Responsibilities

  • Responsible for timely, accurate and complete receipting of Agency Direct Bill Commissions from acquisition’s conversion to Company’s agency management system (Epic) until all transactions have been migrated from Agency’s bank accounts.
  • Monitor new acquisition’s conversion to Epic and prepare for receipting to begin on designated date.
  • Understand Agency GL account numbers and confirm agency has the information needed to begin weekly reporting.
  • Establish contact at Agency and designate responsibility for submitting weekly deposit information and maintain an external contact list for all open bank accounts.
  • Confirm weekly reporting begins on time and continues without exception.
  • Ensure bank statements for Agency accounts are received no later than the 5th of the following month and perform reconciliation of deposits per Epic to bank statements monthly.
  • Responsible for monitoring agency direct bill ACH deposits and communicating bank/mailing changes to the carrier.
  • Obtain carrier producer codes for agency converting to Epic.
  • Begin moving ACH deposits after Accounting Conversion Call.
  • Develop tracking method for ACH deposits and change requests ensuring monies will flow to Company consolidated accounts.
  • Follow up timely if change request not completed by carrier.
  • Monitor paper checks being received at agency and communicate mailing address change to World.
  • Communicate progress to agency owner monthly, and Accounting team weekly.
  • Maintain carrier contact list with notes on how to change bank account.
  • Support agencies when investigating commission statements
  • Work well with Licensing to obtain required information to complete bank change.



  • Bachelor’s Degree preferred
  • Self-motivated
  • Excellent attention to detail
  • Proficient in Microsoft Excel and Adobe