Job Application - Presidium Property Management LLC

Job Posting OPEN

Corporate Office Manager/Administrative Assistant

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Founded in 2003, Presidium is a Texas-based real estate developer, owner, and operator with a 17-year operating history and an existing real estate portfolio totaling approximately $2 billion AUM. We represent a spectrum of disciplines including acquisitions, development, property management, asset management, construction, and accounting. Presidium is committed to providing best-in-class housing for individuals of all income levels and creating great spaces that enhance people’s lives.

Within our organization, we strive to provide a collaborative, enjoyable, and supportive work environment for our team members. Presidium is honored to have won Best Places to Work awards and we are committed to maintaining an excellent work environment at our firm. Some call it a career, we call it a passion. Come grow with us!

Presidium is currently seeking a Corporate Office Manager/Administrative Assistant to join our firm. This position is responsible for the successful day-to-day, administration and operations of the corporate office.

Primary Responsibilities:

Corporate Office Manager

• Manage the reception area and greet visitors.
• Ensure telephone and mail communication, both internal and external, are handled appropriately and timely.
• Provide telephone support for Dallas on a needed basis.
• Provide customer support to residents who contact the Austin office.
• Housekeeping of office. (i.e., office organization, dishwashing, fridge clean out, etc.).
• Supervise operation of office equipment. (i.e., toner, paper for printers, etc.).
• Submits service requests to building management. Communicates any memos received from the building management to office staff.
• Coordinate breakfast/ lunch, as needed, for meetings.
• Maintain office and breakroom supply inventory. (i.e., Office Depot, shopping for snacks, fruit, etc.).
• Distribute building access keys and parking tags.
• Assist office staff with administrative needs. (i.e., shipments, copying/ scanning, special orders, preparing documents/ reports, memos, etc.).
• Other duties as assigned.

Corporate Administrative Assistant

• Point of contact for executives, employees, clients and other external partners.
• Managing information flow in a timely and accurate manner.
• Managing executives’ calendars and keeping track of critical dates.
• Scheduling calls/meetings & support meetings as necessary.
• Handling correspondence, invoices, subscription agreements.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Provide general administrative support.
• Making travel arrangements and detailed travel itineraries.
• Producing reports and presentations.
• Document management. File, organize, scan, copy and fax documents.
• Maintaining the current filing and database system.
• Assist in special projects.
• Prepare closing binders.
• Tracking equity deposits.
• IRA custodian forms (initial & annual).
• Annual appraisals.
• Other duties as assigned.

Qualifications:

• High School Diploma.  College degree or some college preferred.
• 3-5 years supporting C-Suite Executives, preferred Real Estate Industry.
• Experience Microsoft Office. Yardi and Dropbox experience a plus.
• Notary preferred.

Benefits:

• Growth Opportunities
• Continuing Education & Career Development Opportunities
• Career Advancement Planning
• Paid Time Off & Holidays
• Comprehensive Healthcare

EOE